Join us to create impact
EnergyLab is Growing!
We are looking for a
Finance and Admin Officer
We are looking for a
Finance and Admin Officer
Overall role: The Finance and Admin Officer will organize and coordinate the office operations, procedures, and resources to facilitate organizational effectiveness and efficiency.
Report to: Finance and Admin Coordinator
Starting Date: December 2021
Contract: Full Time, 12 months (including 3 month probation) with the opportunity to extend
Report to: Finance and Admin Coordinator
Starting Date: December 2021
Contract: Full Time, 12 months (including 3 month probation) with the opportunity to extend
Are you someone who wants to make a positive contribution to the world, someone who:
● Is proactive, positive, flexible and adaptable
● Enjoys working with people, networking and building relationships
● Is curious and likes asking questions. Always looking to improve, learn and get the most out of opportunities
● Enjoys problem solving to get the most impact and best outcomes in creative ways
● Open to try new things and new ideas with a positive attitude
● is interested in the environment, entrepreneurship, new technologies ... if these personal characteristics sound like you - we'd love you to apply to join our team!
● Is proactive, positive, flexible and adaptable
● Enjoys working with people, networking and building relationships
● Is curious and likes asking questions. Always looking to improve, learn and get the most out of opportunities
● Enjoys problem solving to get the most impact and best outcomes in creative ways
● Open to try new things and new ideas with a positive attitude
● is interested in the environment, entrepreneurship, new technologies ... if these personal characteristics sound like you - we'd love you to apply to join our team!
Responsibilities and Duties
Finance
- Ensure transactions are accurately recorded and entered into the accounting system, Xero.
- Arrange payment of suppliers in a timely manner (e.g. rent, electricity, etc).
- Prepare cash count on monthly basis and handle office petty cash box.
- Arrange quotations for procurement as required.
- Support and check cash advance requests and payment of all expenses with supporting documents from program staff to ensure prompt timing and correct procedures are followed.
- Assist program staff to purchase all kind of material/equipment in line with financial policy.
- Prepare NSSF and taxes.
- Prepare staff payroll.
- Prepare of EnergyLab Financial documents and reports.
- Keep staff updated on organisational forms and formats for usage.
- Filling of all EnergyLab related documents.
- Provide technical finance support to colleagues as required.
- Responsibilities for general administration.
- Maintain a register and file all official documents (e.g. MOUs, rental contracts, staff contracts, etc).
- Maintain a stock of office supplies.
- Arrange regular purchase office supplies and stationery, as well as IT equipment.
- Asset and equipment management – ensure that new purchases and equipment are recorded onto the assets and equipment lists in a timely manner. Update assets and equipment list.
- Manage visa and work permits for foreign employees.
- Distribute documents to partners/donors.
- Other tasks as requested by the Country Director and Country Manager.
- Assist and support program team activities, as appropriate.
- Engage in team meetings and contribute to the success of the programs and organisation.
Qualifications, Experience and Skills:
- Bachelor degree in Accounting, Finance or Equivalent.
- Knowledge of admin, finance and logistic.
- Fluent English and Khmer language.
- Good Computer skills (Ms word, Excel and Xero) is a required.
- Excellent organizational and communication skills.
- Honest and trustworthy, hard-working and willing to learn.
EnergyLab Principles
- We are positive: We encourage positive progress and focusing on opportunities rather than criticising. Critical is ok, negative is not!
- We are open to new ideas. failing or not knowing how is ok.
- We are empowered to find creative ways to achieve our objective.
- We are opportunistic – take/make chances when they arise which means we are flexible and 'can-do'.
- We work with and support partners – build the ecosystem encourage collaboration.
- We are lean – we are smart, effective and do a lot with a little.
- We try to reduce our impact on the environment by reducing, recycling or reusing where we can.